MyMapDescribe your team
Tell us about your team size, available capacity, planned PTO, and the projects you need to staff. No formatting needed — just describe your resource situation.
Capacity Planning Generator
Describe your team size, projects, and timeline and AI builds a capacity plan — individual allocations, project commitments, utilization percentages, and risk flags so you can balance workload and avoid burnout.
✦Free to try · No signup required · PDF, docs & images supported
Simple by design
How it works
AI builds the plan
MyMap's AI generates a capacity plan with individual allocations, project-level commitments, monthly utilization breakdowns, and flags for over-allocation risks.
Refine and export
Adjust allocations, rebalance projects, add new team members, or ask AI to model scenarios. Export as PNG or PDF to share with leadership.
About the framework
What is Capacity Planning?
Capacity planning is the process of determining whether a team has enough bandwidth to deliver its planned work within a given timeframe. It prevents the two most common resource failures: over-allocation (burnout and missed deadlines) and under-utilization (wasted budget and slow delivery).
An effective capacity plan typically includes:
- Individual allocations showing each team member's available capacity after PTO and overhead
- Project commitments with effort estimates and priority rankings
- Utilization rates by person, project, and time period
- Risk flags for over-allocation, single-point-of-failure dependencies, and buffer adequacy
- Scenario modeling to evaluate the impact of scope changes or team changes
Teams that practice capacity planning deliver 35% more predictably and experience significantly less unplanned overtime. The key insight is that 80% utilization is the healthy maximum — above that, teams lose the buffer needed for unexpected work and context-switching.
MyMap's AI generates a structured capacity plan from a team and project description, so managers can make data-informed staffing decisions instead of guessing at headcount.
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Frequently asked questions
Common questions
Is the capacity planning maker free?
Yes — you can generate capacity plans for free without signing up. Free accounts get a generous number of AI messages per month. Upgrade to Pro for unlimited capacity plans.
Can I customize the plan after it's generated?
Absolutely. Every allocation, project commitment, and utilization figure is fully editable. You can reassign people, adjust PTO, or ask AI to rebalance workload across the team.
What's the difference between capacity planning and resource planning?
Capacity planning focuses on whether your team has enough bandwidth to deliver planned work — it's about points or hours available vs committed. Resource planning is broader, covering hiring, skills gaps, and long-term staffing strategy.
Does it account for PTO and holidays?
Yes. Include planned PTO, holidays, and non-project time (meetings, on-call) in your description. The AI calculates available capacity after deducting these, giving you a realistic utilization picture.
Can I use it for non-engineering teams?
Yes. The AI generates capacity plans for any team — design, marketing, sales, customer success, or operations. Just describe your team's work units (hours, projects, campaigns) and the plan adapts.
Capacity Planning Generator
Free to start. No credit card required.
✦Free to try · No signup required · PDF, docs & images supported