MyMapCapacity plan for 8 engineers across 3 projects in Q2...
01
Provide the time budget
List people or roles, the planning period, leave, recurring duties, and the units used for effort.
Capacity Planning Generator
Describe your team size, projects, and timeline and AI builds a capacity plan — individual allocations, project commitments, utilization percentages, and risk flags so you can balance workload and avoid burnout.
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Free AI Capacity Planning Generator
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Prompts to start from
Click one to fill the box above. Edit anything before you send.
How to draft a capacity plan
No template to fill in and no drawing. You talk; the canvas keeps up.
02
Lay out the commitments
Describe the work and its estimates. Ask for allocation by time period so peaks are visible.
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03
Resolve overloads
Check the arithmetic and ask for a revised plan that moves scope, dates, or assignments within your constraints.
What does capacity planning compare?
Capacity planning compares the work a team expects to deliver with the time or effort it can actually supply. A useful plan shows availability, commitments, and remaining room for uncertainty in the same units and time periods.
Use it when commitments compete
Plan before accepting a new deadline, starting a quarter, or covering absences. A quarterly total can hide an overloaded week, so choose the time interval that matches your scheduling decisions.
Make the arithmetic inspectable
- Use compatible units. Do not add hours to story points or compare point estimates from teams with different scales.
- Deduct unavailable time. Show leave, meetings, support rotations, and other commitments before allocating project work.
- Choose a time interval. Review weekly or sprint-level demand when monthly averages would conceal overlap.
- State the buffer. Make the allowance for uncertain work explicit rather than assuming everyone can stay fully allocated.
- Respect skills. Spare capacity in one role does not automatically cover a specialist bottleneck.
Turn availability into a planning canvas
MyMap organizes the roster, project commitments, and constraints you provide into a capacity planning draft. The Q2 engineering example includes allocation sections and utilization summaries; its figures are illustrative inputs to review, not a live staffing feed.
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Whole map or one frame. PDF and clean PNG on Pro.
Slides
Ask for slides from this map and present frame by frame.
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A read-only link for anyone; they can copy it to their own canvas.
Keep editing
Every map stays on your canvas; come back and ask for more.
Common questions
What information should I provide?
Include the planning period, team availability, fixed commitments, task estimates, and any skills that restrict who can do the work. Mark unknown estimates explicitly.
Can I include holidays and part-time schedules?
Yes. Describe those constraints in the prompt and ask for net available time to be shown separately from nominal working time.
Is the generated plan a live utilization tracker?
Treat it as a planning draft based on the information you supply. Recheck totals and update the canvas when availability or estimates change.
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Capacity Planning Generator
Free to start. No credit card required.
✦ Free to start · No credit card required · PDF, docs & images supported