MyMapAccounts Payable Process Flowchart
The prompt
Create a flowchart for the accounts payable process from invoice receipt to payment approval
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About the framework
Follow an invoice through the payable workflow
This accounts payable example contains eight nodes and one decision: Match PO? The main path runs from Receive Invoice through Verify Details, approval, payment scheduling, payment processing, and recording. A failed purchase-order match branches to Return to Vendor.
That exception is a terminal branch in the sample; no corrected-invoice route returns to verification. Approval is a single step without named approvers or thresholds. The diagram also does not show a goods-receipt check, duplicate detection, or handling for invoices without a purchase order.
Use this as a compact process overview. Supply your invoice checks, exception owners, and approval rules when adapting it. Add a return path if corrected invoices re-enter the workflow, and distinguish a purchase-order match from any additional checks your process requires.
What's included
What you get
- Eight nodes from invoice receipt to recording or vendor return
- One PO-match decision with Yes and No branches
- Separate approval, scheduling, and payment-processing steps
- A visible exception path for unmatched invoices
Accounts Payable Process Flowchart
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Frequently asked questions
Common questions
Does this show three-way invoice matching?
No. The decision says Match PO? and no goods-receipt check is drawn. Add that check if it is part of the payable process you want to document.
What happens after an invoice is returned to the vendor?
The sample branch ends at Return to Vendor. Ask for a corrected-invoice return route and specify who verifies the resubmission.
Where should I add approval limits?
The example has one Approve step after the PO match. Replace that step with your amount-based decision and named approval routes.
Accounts Payable Process Flowchart
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