Introduction to Data Dissemination and Classification System

In today's digital age, proper handling and dissemination of sensitive information is crucial for maintaining security and compliance. This comprehensive guide outlines the various classification levels and their corresponding handling requirements, from the most accessible Clear level to the highly restricted Red level. Understanding these classifications is essential for anyone working with sensitive data and ensuring proper information security protocols.

Clear Level Classification - Basic Public and Confidential Information

The Clear level represents the base tier of information classification, encompassing For Official Use Only (FOUO) and Controlled Unclassified Information (CUI). This level typically includes public and confidential information that requires basic protection measures. State Confidential information at this level follows standard handling procedures while maintaining accessibility for authorized personnel.

Clear Level Handling of Personal Information

Within the Clear classification, special attention is given to Personally Identifiable Information (PII) and Protected Health Information (PHI). This category includes internal and restricted data, with specific provisions for California Records. The handling of such information requires careful adherence to privacy laws and regulations while maintaining operational efficiency.

Clear Level Law Enforcement Sensitive Information

Law Enforcement Sensitive (LES) information falls under the Clear classification but requires additional handling precautions. This category includes confidential information and state confidential data that directly relates to law enforcement activities. Proper handling ensures both accessibility for authorized personnel and protection from unauthorized disclosure.

Green Level Classification Guidelines

The Green classification level represents a step up in sensitivity, dealing with FOUO materials that require more controlled dissemination. This level balances internal and public access requirements while maintaining restricted status where necessary. Organizations must implement specific protocols to ensure appropriate handling of Green level information.

Green Level CUI Protocols

Under the Green classification, CUI requires structured handling procedures and specific dissemination controls. This includes confidential and state confidential information that needs heightened protection while remaining accessible to authorized personnel. The protocols ensure information security while facilitating necessary operational access.

Green Level Personal Data Management

PII/PHI at the Green level requires robust protection measures while maintaining internal accessibility. This classification particularly applies to California Records and confidential information that demands careful handling. Organizations must balance accessibility with privacy protection requirements.

Amber Level Restrictions

The Amber classification indicates heightened sensitivity, particularly for FOUO information requiring careful dissemination. This level includes public and restricted information, often involving legislative inquiries. Special handling procedures ensure information is shared only with appropriate parties while maintaining security.

Amber Level CUI Management

CUI at the Amber level demands strict adherence to handling protocols and dissemination controls. This classification covers confidential and state confidential information requiring elevated protection measures. Organizations must implement specific security measures while ensuring necessary access.

Amber Level Privacy Data Handling

The management of PII/PHI at the Amber level requires comprehensive security measures and controlled access. This classification applies to internal and confidential California Records that demand stringent protection. Organizations must maintain strict privacy controls while facilitating necessary operational access.

Red Level Classified Information

The Red classification represents the highest level of security, dealing with classified and restricted information. This level includes materials subject to FOIA exceptions and requires the most stringent protection measures. Access is highly controlled and limited to specifically authorized personnel.

Red Level Government Agency Guidelines

For government agencies, Red level classification imposes strict internal use restrictions and controlled access requirements. This level requires comprehensive security measures and specific handling protocols. Information sharing is limited to authorized personnel with appropriate clearance levels.

Red Level Entity Classification

The highest tier of protection applies to classified information handled by specific entities, with strict PRA limitations. This classification requires comprehensive security measures and highly controlled access protocols. Organizations must maintain rigorous security standards while managing necessary information access.

Data Dissemination Guide: Understanding Classification Levels and Information Handling